Many companies and corporations are realizing that their main workload is project-based rather than organized in traditional lines. This does not mean that line work is silo work, with no communication between teams and departments. But what does this mean?
Looking at job postings, it seems that project management transformation (classic, hybrid, agile) is often approached by adding or replacing line experts with experts who have some additional project management skills. However, this will not create a project based organized company.
What is needed?
As an organization grows, including its project-based work, the community of experts with project management skills will also grow. In this situation, a Project Manager is needed to synchronize project work by:
Classifying projects
Prioritizing projects using utility analysis
Harmonizing the tools used for project organization
By executing these measures using the Eisenhower methodology, a true separation between project work and operational work can be achieved. This will initiate a genuine transformation of the organization and reflect a true maturity level in project governance.
New-Work-PMO offers project-based management to help your organization grow its maturity level in project management governance.
Execution & Control
Classifying project, create utility anlysis
Manage project time, cost, and performance
Create reports following project governance
Handle risks and opportunities, take actions, and plan contingencies
Communicate effectively with teams, stakeholders, partners, suppliers, and customers
Manage changes to scope, budget, and schedules
Ensure the quality of deliverables and meet objectives
Lead project meetings and attend necessary program meetings
Build strong relationships with key stakeholders
Transition to Business as Usual
Change Management
Complete project documentation and handover with lessons learned
Deliver outcomes by engaging with business functions to set up necessary services
Ensure a smooth handover to the team responsible for project outputs and monitoring
Key Tasks
Create and update project scope documents
Brief internal and external stakeholders promptly
Collaborate to manage dependencies throughout the project
Maintain a high-level plan with activities, dependencies, and timelines
Keep an approved project plan with milestones and tasks
Prepare a phased budget
Identify and address constraints and risks
Assemble a skilled project team
Deliver outcomes that meet requirements
Ensure outcomes align with plans
Gather feedback from the team
Update project control documents regularly
Provide required project reports
Gather feedback from stakeholders
Deliver on time, meeting all requirements
Transfer complete documentation to the department
Ensure the department accepts project outputs